Reimbursement Policy

This document is intended to provide parents and volunteers a clear understanding of Pack 169 Austin’s (“Pack 169”) policy and procedures related to the reimbursement of Pack 169 related expenses.1

Reimbursement Policy

1. All requests for reimbursement must be submitted to the Pack 169 Austin Treasurer (“Pack Treasurer”) within 90 days of the expense being incurred.

2. Substantiation - Expenses must be substantiated with adequate records.2  This substantiation must include information relating to:

  • the amount of the expenditure
  • the time and place of the expenditure
  • the purpose of the expenditure

3. Receipts - Reimbursement requests must be supported by original receipts.

Reimbursement policy is subject to change from time to time.

2 Adequacy of records is determined by the Pack Treasurer within his/her sole discretion.